1. Categories of Personal Information We May Collect
Depending on how you interact with Fleet-Dex, we may collect the following categories of personal information:
Identifiers
Examples may include:
- Name
- Email address
- Account identifier
- IP address
- Login credentials or authentication identifiers
- Device identifiers
Customer and Account Information
Examples may include:
- Subscription plan
- Workspace membership
- User role
- Account preferences
- Support history
Commercial and Operational Information
Examples may include:
- Vehicle information
- VINs
- License plates
- Mileage records
- Maintenance records
- Fuel records
- Expense records
- Purchase information
- Service history
- Fleet assignments
- Uploaded documents
- Reports and exports
Internet and Electronic Activity
Examples may include:
- Browser type
- Device type
- Operating system
- Pages viewed
- Login history
- Session activity
- Referring website
- Application usage
- Diagnostic logs
- Error information
- Security events
Geolocation Information
Fleet-Dex may collect approximate location information derived from an IP address or device connection for security, fraud prevention, analytics, or service operation.
Fleet-Dex does not intend to collect precise geolocation information unless a feature specifically requires it and appropriate notice is provided.
Professional or Employment-Related Information
Customers may enter information concerning employees, drivers, contractors, or other personnel, such as:
- Driver names
- Vehicle assignments
- Departments
- Work locations
- Fleet responsibilities
Inferences
Fleet-Dex may generate limited inferences or summaries based on information provided through the Service, such as:
- Fleet usage trends
- Maintenance trends
- Cost trends
- Vehicle activity
- Operational patterns
User-Provided Content
Fleet-Dex may store:
- Notes
- Images
- Vehicle photographs
- Maintenance invoices
- Receipts
- Registration documents
- Other fleet-related files uploaded by users
2. Sources of Personal Information
Fleet-Dex may collect personal information from:
- You directly
- Your employer or organization
- Workspace administrators
- Other users authorized to enter fleet information
- Your device or browser
- Service providers
- Payment processors
- Authentication providers
- Analytics services
- Customer-support interactions
3. Business and Commercial Purposes
Fleet-Dex may use personal information for purposes including:
- Creating and managing accounts
- Authenticating users
- Managing workspaces
- Providing fleet-management functionality
- Maintaining vehicle records
- Tracking mileage
- Tracking maintenance
- Tracking expenses
- Generating reports
- Providing dashboard information
- Sending reminders
- Providing notifications
- Processing subscriptions
- Providing customer support
- Securing accounts
- Detecting fraud or misuse
- Troubleshooting
- Maintaining system availability
- Improving Fleet-Dex
- Developing new features
- Measuring product usage
- Meeting legal obligations
- Enforcing agreements
- Protecting Fleet-Dex and its users
4. Categories of Parties to Whom Information May Be Disclosed
Fleet-Dex may disclose personal information to service providers or contractors that support:
- Cloud hosting
- Database hosting
- File storage
- Authentication
- Payment processing
- Email delivery
- Analytics
- Security
- Error monitoring
- Customer support
- Backup and recovery
- Software infrastructure
- Artificial intelligence services, where applicable
Fleet-Dex may also disclose information where necessary to:
- Comply with law
- Respond to lawful requests
- Protect rights and safety
- Investigate fraud or security incidents
- Enforce legal agreements
- Complete a merger, acquisition, financing, or asset sale
5. Sale and Sharing of Personal Information
Fleet-Dex does not sell personal information for monetary consideration.
Fleet-Dex does not intend to sell personal information as that term is commonly understood.
If Fleet-Dex uses advertising, remarketing, or cross-context behavioral advertising technologies that qualify as “sharing” under California law, Fleet-Dex will provide applicable notices and opt-out mechanisms as required.
6. Sensitive Personal Information
Fleet-Dex is not designed to collect sensitive personal information such as:
- Social Security numbers
- Financial account credentials
- Precise geolocation
- Medical information
- Biometric identifiers
- Contents of private communications unrelated to the Service
However, customers may upload documents or records containing information beyond what Fleet-Dex requires.
Users should avoid uploading sensitive personal information unless necessary for an authorized business purpose.
Where Fleet-Dex processes sensitive personal information, it will do so only as reasonably necessary to provide the Service or as otherwise permitted by law.
7. California Privacy Rights
Subject to applicable law and exceptions, California residents may have the following rights:
Right to Know
You may request information about:
- Categories of personal information collected
- Sources of personal information
- Business or commercial purposes for collection
- Categories of third parties to whom information is disclosed
- Specific pieces of personal information collected about you
Right to Access
You may request a copy of certain personal information Fleet-Dex maintains about you.
Right to Correct
You may request correction of inaccurate personal information.
Right to Delete
You may request deletion of personal information, subject to legal exceptions.
Fleet-Dex may retain information where necessary to:
- Complete transactions
- Maintain account security
- Detect fraud
- Comply with law
- Exercise legal rights
- Maintain records
- Resolve disputes
- Enforce agreements
- Maintain backups for a limited period
Right to Opt Out of Sale or Sharing
If Fleet-Dex engages in activity considered a sale or sharing of personal information under California law, California residents may have the right to opt out.
Fleet-Dex currently does not sell personal information for monetary consideration.
Right to Limit Use of Sensitive Personal Information
Where applicable, California residents may have the right to limit certain uses of sensitive personal information.
Fleet-Dex does not intend to use sensitive personal information for purposes that would require a limitation mechanism unless appropriate notice and controls are provided.
Right to Non-Discrimination
Fleet-Dex will not unlawfully discriminate against you for exercising your California privacy rights.
8. How to Submit a California Privacy Request
California residents may submit privacy requests through the Fleet-Dex contact channels listed below.
Please provide enough information for Fleet-Dex to understand your request.
Fleet-Dex may need to verify your identity before responding.
Verification may require:
- Confirming your email address
- Confirming account information
- Confirming your relationship with a Fleet-Dex workspace
- Providing other information reasonably necessary to verify the request
Do not send passwords, complete payment-card numbers, or unnecessary sensitive information.
10. Response Timing
Fleet-Dex will respond to verified privacy requests within the time required by applicable law.
Where additional time is permitted, Fleet-Dex may extend the response period and notify the requester.
11. Requests Concerning Employer-Provided Information
If your personal information was entered into Fleet-Dex by your employer, fleet operator, or another organization, Fleet-Dex may act as a service provider or processor for that organization.
In those circumstances, Fleet-Dex may direct you to the applicable organization so that your request can be handled appropriately.
12. Data Retention
Fleet-Dex retains personal information only for as long as reasonably necessary to:
- Provide the Service
- Maintain accounts
- Meet legal obligations
- Prevent fraud
- Maintain security
- Resolve disputes
- Maintain records
- Enforce agreements
- Support backup and disaster-recovery processes
Retention periods may vary depending on the type of information and the reason it was collected.
13. Children
Fleet-Dex is intended for business use and is not directed to children under 13.
Fleet-Dex does not knowingly sell or share the personal information of children under 16.
14. Global Privacy Control
Where required by applicable California law, Fleet-Dex may recognize supported browser-based opt-out signals such as Global Privacy Control for activities that qualify as sale or sharing.
15. Changes to This Notice
Fleet-Dex may update this California Privacy Notice from time to time to reflect changes in:
- Business practices
- Product features
- Service providers
- Data practices
- Legal requirements
When material changes are made, Fleet-Dex will update the effective date and provide additional notice where appropriate.
16. Contact Fleet-Dex
If you have questions about this Notice or wish to submit a California privacy request, contact Fleet-Dex:
Fleet-Dex
Website: Fleet-Dex.com